2021 Healthserv Annual Stockholders’ Meeting (ASM) Guidelines
Registration for Access to ASM Live Videoconference
Stockholders as of record date (March 31, 2021) who wish to be recognized in the determination of the existence of a quorum at the ASM and participate therein are requested to notify the Corporation of their intention to participate in the Meeting by remote communication through an email to the stockholder relations officer, Ms. Farida “Dhang” Apalla on or before 12 p.m. of April 27, 2021. For validation purposes, Stockholders shall also provide the Corporation the following information and send it thru sro@healthserv.com.ph
a. For individual Stockholders –
- A scanned copy of the front and back portions of the Stockholder’s valid government-issued photo ID.
- Valid and active gmail account or address
- Copy of Proxy Form (for proxies).
b. For corporate Stockholders –
- A scanned copy of a Secretary’s Certificate attesting to the authority of the representative to vote for and on behalf of the Corporation.
- A scanned copy of the front and back portions of the valid government-issued photo ID of the Stockholder’s representative
- Valid and active gmail account or address of the Stockholder’s representative;
Only Stockholders or their validated proxies, who have registered shall be granted access to the ASM Live Videoconference.
Once registered, the Corporation shall send to the registered Stockholders their respective ballots through their e-mail address. The Stockholders or their proxies shall accomplish the ballots. The ballots shall be submitted during the ASM Live Videoconference (see below “Casting of Ballots” for instructions).
Access to ASM Live Videoconference
To access the 2021 Annual Stockholders’ Meeting live on April 28, 2021, Stockholders may enter in their web browser the following URL address: https://meet.google.com/aek-ujvj-dqr
Only Stockholders or their validated proxies, who have registered shall be granted access to the ASM Live Videoconference.
Stockholders should join the ASM Live Videoconference by 9:30 a.m. The ASM shall be called to order at 10:00 a.m.
Casting of Ballots
Option 1: Submission of ballot online.
Only Stockholders or their proxies, who participate at the ASM Live Videoconference may cast their ballots online. Casting of ballots shall be allowed during the 30 minute period following the closing of nominations for directors. To keep the confidentiality of the votes, the Stockholders shall submit their duly accomplished ballots by sending a photo as a private chat message to the Healthserv Administrator. Stockholders shall receive a confirmation message from the Healthserv Administrator acknowledging receipt of the ballots cast.
Option 2: Submission of ballot by hand.
Stockholders are encouraged to attend by remote communication for their health and safety in view of the covid-19 pandemic. But if a stockholder or his proxy decides to attend physically at the venue/site of the ASM, he will be required to follow the usual protocol, such as, wearing of mask at all times, triaging, temperature check, filling up of declaration form before entering the hospital premises. Once inside the venue, attendees will be required to observe social distancing throughout the proceedings. Stockholder or his proxy may personally cast his ballot in a Ballot Box to be provided at the venue during the 30 minute period following the closing of nominations for directors.
After the cut-off time for the casting of the ballots, the votes shall be tallied. Results shall be announced towards the end of the ASM Live Videoconference.